Inaktív
Ügyintéző
Back Office Manager (Nappali / Daytime)
Description of the role
We are looking for an experienced and reliable hospitality manager to take charge of the Back Office management for 2 locations: Budapest Boat Party / Stadt Wien Hajó and Hoff House. This is an international, bilingual role ideal for someone experienced in hospitality admin, bar/restaurant operations, or tourism-related back office work. You will report directly to the General Manager of each location about your respective tasks and duties, and divide your work week according to the needs and flexibilities of each location. In time, as your roles and responsibilities grow, you’ll be provided with assistants to delegate and manage, so this position can be a stepping-stone to a higher level of authority and responsibility.
This role starts ASAP: we are looking for someone who can start at the end of June the latest.
Candidate Profile
The personality and vibe of both of these teams are youthful, adventurous and open-minded, so anyone who fits this vibe will find themselves not just with a great team to work with, but a second family with whom to share their dreams and achievements.
This is primarily an office job, so we’re looking for candidates who are organised, reliable and able to manage their time effectively between recurring tasks and emerging needs.
You will often find yourself reporting to and managing non-Hungarian staff, and will also have daily communications with Hungarian-speaking partners, so an advanced level of written and spoken English and fluency in Hungarian is an absolute must.
Other desirable, though not mandatory, skills and competencies include:
- excellent working knowledge of Google Sheets, including logical and lookup functions
- experience using Fruitsys warehouse management software for recipe and inventory management
- experience in managing permits and compliance checks for the F&B industry
- previous experience in building processes and structures for a new business or team
Though we are primarily looking for someone with some considerable experience in the administrative management of food & beverage businesses, a proven affinity for taking on new tasks and quickly learning new skills and processes will go a long way.
Duties & Responsibilities
Fruitsys management
- create & manage products and recipes
- recording of goods deliveries
- submitting inventory reports for stock-taking
- management of VIP accounts, discounts and other settings
Financial & operational reporting
- product turnover & loss reporting
- income & expense reporting
Daily cash flow management
-internal auditing of daily cash and card payments
- provision of change for cash registers
- ensuring sufficient funds are provided for daily and weekly expenses
- submitting payable invoices for imminent payment
- issuing invoices for receivable payments
- processing and payment of weekly & monthly wages
Other administrative and operational tasks
- full-scale management of all accounting materials to be submitted to the bookkeeping team
- ensuring all permits and compliance checks are in order at all times, and arrange for yearly inspections as indicated
- HR administration (employment contracts, reports, resignations, etc. in cooperation with the accountant)
- assist the General Manager where needed with ongoing tasks and projects
Working hours & salary:
3 months paid probation
Flexible hours, weekends always free
Opportunity to work from home part of the time
Net monthly salary: HUF 500,000-620,000, pending experience
Overtime and holidays issued according to Hungarian labour laws
Benefits:
- free tickets to all of our boat cruises including unlimited drinks, and 50% discounts for friends
- 50.000Ft monthly credit and 30% staff discount at Hoff House
- yearly bonus based on financial performance of the business
- free gym membership with Nr1 Fitness
